Purchase Reimbursement

When making purchases for your Den or for the Pack, for which you would like to be reimbursed:

Provide an original itemized receipt for each purchase (do not use credit card statements)

Complete the Cub Pack expense report form [an Excel and PDF copy are attached to this page] with name, mailing address and best phone number on the top of the form.

On the form for each purchase, please include the following information:

    1. Date of Purchase
    2. Description of Purchase Including

                                                               i.      Pack or Den Name the Purchase was used for

                                                             ii.      Name of Event the purchase was used for

                                                            iii.      Who the purchase was used for

    1. Amount of Purchase
  1. Attached the original receipts to the back of the expense report.
  2. Forward the expenses report to a Pack Leader, Committee Chair or Cubmaster, for approval ( emailed and approved electronically or forwarded for signature)
  3. Forward the Expense Report and the original receipts to the Pack Treasurer for Reimbursement.
    1. If the expense report is forwarded to a Pack Leader for signature, the Pack Leader will forward to the Pack Treasurer for Reimbursement.
    2. If the expense report is emailed to the Pack Leader for electronic approval, the Pack Leader will copy the Pack Treasurer on the approval and the person submitting the expense will forward the original expense report and all receipts to the Pack Treasurer for Reimbursement.

6.  After receiving the Original Expense Report with Original Receipts attached, the Pack Treasurer will issue a check and mail to the address shown on the Expense Report within 1 week.

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Cub Pack 398,
Jan 3, 2011, 10:23 AM
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Cub Pack 398,
Jan 3, 2011, 10:23 AM
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